Track Passports. Secure Documents. Run Your Office Smarter.
A professional, tenant-isolated CRM for companies that process passports daily. Register, track, return and print — all under your own brand.
Everything You Need to Manage Passports
A complete feature set designed for travel agencies, HR departments and document service centers.
Tenant-Isolated Security
Every company gets its own private workspace. Staff cannot see, autofill or inherit data from any other account.
Passport Application Lifecycle
Register new passports, track processing status, record returns and manage out-of-office movements from one dashboard.
Instant Passport Lookup
Lookup on blur auto-fills stored passport details — name, company, nationality and document type — while keeping received-from and mobile blank.
Account Validity & Renewal
Keep your portal subscription organized with account validity dates, renewal controls and clear access-status indicators.
Multi-User Workspaces
Admins, second admins and staff share company data, profile, logo and settings while permissions keep each role in its lane.
Visa Expiry Monitoring
Enable visa monitoring independently, require the visa expiry date on new records and see expiring or expired visas on the dashboard within your chosen warning period.
Passport Expiry Tracking
Turn passport expiry tracking on separately, capture expiry dates on new entries and receive clear dashboard alerts before passports expire.
Client Company Document Lists
Record which client company supplied each passport or ID card, then search and review documents company by company from one office workspace.
Real-Time Activity & Audit
Every action is logged. Super admins review company activity, staff logins, password resets and account lifecycle changes.
Quotation & Print Ready
Generate professional quotations and print receipts using your own company logo, address and details — not a generic template.
Dashboard Analytics
See registered, active, expiring and expired accounts at a glance with charts, totals and recent activity feeds.
Smart Auto-Fill (No Re-Typing)
Once a person, passport or client company exists in your records, the next entry fills itself — name, company, nationality and document type appear automatically so staff type less and make fewer mistakes.
Saved Client Companies & Contacts
Client company names, contact numbers and holder details are remembered and suggested as you type, keeping spelling consistent across every document you handle.
User-Friendly & Mobile-Friendly Interface
A clean, simple layout anyone can learn in minutes — big touch-friendly buttons, keyboard shortcuts, Enter-to-save forms and full functionality on phone, tablet and desktop with no app to install.
Live tracking example
The exact screens your staff use — file #1042
12-06-2026 08:45 · Created application for AHMED KHALIL
AHMED KHALIL
ReceivedPASSPORT A1234567 · INDIA
GULF TRADING W.L.L. · +973 3312 4455
Search, status filters, bulk status updates and pagination work exactly like this in the app.
How SECURE CRM HUB Works
From account setup to printed quotation in five simple steps.
1. Register
Super admin creates your company account with validity, staff limits and a dedicated workspace.
2. Add Staff
Company admins invite staff. Each login is forced to set a new password on first sign-in.
3. Capture Passports
Enter passport numbers, names, nationalities and document types. Lookup on blur recalls existing records instantly.
4. Track Movements
Record out-of-office, back-in-office and return events with timestamps, status and full audit trail.
5. Print & Quote
Generate branded quotations and print history directly in-app using your company profile.
Built For Teams Like Yours
Whether you process ten passports a day or a thousand, SECURE CRM HUB keeps your workflow organized.
Travel Agencies
Handle visa submissions, group passports and daily collections without losing track of a single document.
Corporate HR Teams
Manage employee passport renewals, business-travel movements and compliance records in one place.
Immigration Consultants
Process high volumes of passports with fast lookup, status tracking and client-ready printouts.
Document Service Centers
Run a secure front desk where every received passport is traceable from drop-off to handover.
Why Teams Choose SECURE CRM HUB
Replace spreadsheets, paper logs and scattered messages with one secure system that every staff member can use.
- No more lost passports between desks
- Instant lookup reduces repeated data entry
- Company branding on every quotation and receipt
- Role-based access keeps sensitive data safe
- Automatic expiry alerts protect renewals
Higher Throughput
Process more passports with the same team.
Fewer Errors
Lookup auto-fills known passport details.
Faster Renewals
Expiry dashboard shows what needs attention.
Better Support
WhatsApp and email support when you need it.
Simple, Transparent Pricing
Annual plans with no hidden fees. Choose the plan that fits your business.
Single Company
For an office that receives and tracks documents without needing client-company classification.
First-year new-plan offer
- One company account
- Unlimited staff users
- Full application workflow
- Company profile & logo
- Passport lookup & history
- Quotation generation
- Email support
Multi Company
For one clearance or consultancy office receiving passports and ID cards from many client companies.
First-year new-plan offer
- One office CRM workspace
- Assign every document to its client company
- Search passports by client company
- Company-wise document lists
- Full application history & audit log
- Visa and passport expiry options
- Priority WhatsApp support
Important: “Multi Company” means client-company tracking inside one office.
It is designed for a document-clearance or consultancy office receiving passports and ID cards from many client companies. Your team can record which client company owns each document, search by company and view company-wise document lists. It does not create or manage several separate CRM businesses.
Promotional prices apply to the first year of a new annual plan. Standard annual renewal pricing applies afterward.
Frequently Asked Questions
Quick answers to common questions.
What is SECURE CRM HUB?
SECURE CRM HUB is a secure passport and visa tracking portal. It lets offices register documents, track movements, monitor optional expiry dates and maintain a complete history.
What does the Multi Company plan mean?
It is one CRM workspace for a document-clearance or consultancy office that receives documents from many client companies. Staff can identify which company each passport or ID card belongs to and review company-wise document lists. It does not provide separate CRM businesses or separate company accounts.
Who can create an account?
Accounts are created by the platform owner or super admin. There is no public self-signup, which keeps the platform exclusive and secure for registered businesses.
Can I use my own company logo and details?
Yes. Each company uploads its own logo and completes a company profile. Quotations, printouts and the signed-in experience use your branding, not a generic template.
Is my data separate from other companies?
Absolutely. The platform enforces tenant isolation. Staff in one company can never see, autofill or inherit data from another company.
Does it work on mobile?
Yes. The entire interface is responsive and works on desktop, tablet and mobile browsers without installing an app.
How do renewals work?
The super admin can renew an account for one year, two years or set a custom expiry date. Expired accounts are highlighted on the dashboard for quick action.
Ready to streamline your document workflow?
Register your company today and start tracking passports with a system built for security, speed and scale.