Passport Tracking Software for Travel Agencies and Document Offices
Register every passport you receive, track each movement in and out of the office, and hand documents back with a printed record — from any phone or computer.
Smart auto-fill
Type a passport number you have handled before and the holder name, nationality, document type and client company fill in automatically.
Full movement history
Received, processing, left office, back in office, ready and returned — every step is time-stamped with the staff member who did it.
Branded receipts and quotations
Print handover receipts and quotations carrying your own company name, address and logo.
Staff accounts with roles
Give each team member their own login. Admin-only areas such as reports, history and trash stay protected.
Works on mobile
Clean forms, large touch targets and a collapsible menu so counter staff can work from a phone.
Your data stays yours
Each company account is fully separated. No other company can see or search your records.
Why spreadsheets stop working
A passport is a document you are personally responsible for. When you handle dozens at a time, a shared spreadsheet cannot tell you who took a passport out of the office, when it came back, or which client company it belongs to.
SECURE CRM HUB replaces that with a single register. Every passport has a record, every record has a history, and nothing is lost when a staff member is on leave.
- Search by passport number, holder name, mobile number or client company
- See at a glance what is in the office and what is out
- Know exactly who handled a document and when
- Recover deleted records from trash instead of losing them
Built around the real counter workflow
The system follows the way document offices actually work: a passport is received from a person or a company, it moves through processing, it may leave the office for a government department, it comes back, and finally it is returned to the owner with a signed receipt.
Each stage is one tap. Staff do not need training beyond a short walkthrough, and keyboard shortcuts let experienced users save a record with the Enter key.
Who uses it
Travel agencies, visa and document clearance offices, PRO and government-liaison services, consultancies, and corporate HR teams holding staff passports.
- Single company — one office tracking its own documents
- Multi company — one office tracking documents from many client companies, each passport tagged to its source company
Frequently asked questions
Do I need to install anything?
No. SECURE CRM HUB runs in a web browser on desktop, tablet and mobile. There is nothing to install, back up or maintain.
Can my staff have separate logins?
Yes. A company admin creates a login for each staff member. Admin-only sections such as reports, history, export and trash remain hidden from staff accounts.
Can I try it before buying?
Yes. We provide a 48-hour demo account on request through WhatsApp so you can test the full workflow with sample records.
Which countries is it suitable for?
It is used across the GCC. Country, dial code and currency are selectable per account, so amounts show in BHD, KWD, OMR, QAR, SAR or AED.