Everything Built for Secure Passport Tracking
A complete platform for companies that process passports and sensitive documents every day.
Tenant Isolation & Security
Every company operates in its own private workspace. Data is never shared, leaked or autofilled between accounts.
- Company-scoped queries by default
- Role-based access control
- No cross-tenant data visibility
- Secure forced password reset on first login
Passport Application Lifecycle
Track passports from the moment they are received until they are returned to the owner.
- Register new applications
- Record out-of-office movements
- Track back-in-office status
- Return and handover logging
Smart Passport Lookup
Enter a passport number and the system recalls stored details instantly, reducing typing and errors.
- Lookup triggers on blur/Tab
- Auto-fills name, company, nationality
- Leaves received-from and mobile blank
- Scoped to the current company only
Account Validity & Renewal
Keep annual portal access organized with clear account validity and renewal controls.
- Default one-year validity
- Custom expiry dates
- One-click renewal for 1 or 2 years
- Renewal history log
Visa Expiry Monitoring
Enable visa monitoring independently and see visas that need attention directly on the dashboard.
- Separate visa on/off control
- Required for new entries when enabled
- Optional for earlier records
- Custom dashboard warning period
Passport Expiry Tracking
Track passport validity separately so upcoming and missed expiry dates are easy to act on.
- Separate passport on/off control
- Required for new entries when enabled
- Expiring and expired alerts
- Name, passport number and expiry date shown
Client Company Classification
Built for one office receiving documents from many client companies—not for managing separate CRM businesses.
- Link each passport or ID to its source company
- Search documents by client company
- Company-wise document lists
- Clear ownership during processing and handover
Multi-User Collaboration
Admins and staff share the same company profile, logo and settings while permissions keep everyone in their lane.
- Company admin and second admin roles
- Staff users with limited access
- Shared company profile and logo
- Personal profile for name and photo
Quotation & Printing
Generate professional documents using your own company branding instead of generic templates.
- Company-branded quotations
- In-app print history
- Logo fallback handling
- Optional billing fields
Dashboard & Reporting
Get a clear overview of your operation with totals, charts and recent activity.
- Registered, active and expired counts
- Expiry timeline charts
- Recent activity feed
- Company and user summaries
Smart Auto-Fill — Enter Once, Reuse Forever
Anything already stored is offered back to you automatically, so repeat customers and regular client companies never have to be typed twice.
- Passport number recalls name, company, nationality and document type
- Client company names suggested while typing
- Saved contact numbers and holder details reused
- Sensitive fields such as received-from stay blank on purpose
User-Friendly & Mobile-Friendly Interface
Simple enough that new staff learn it in minutes, and fully usable from a phone at the counter.
- Clean forms with Enter-to-save
- Keyboard shortcuts for daily actions
- Collapsible sidebar and touch-friendly buttons
- Same features on phone, tablet and desktop
Need more details?
Contact us on WhatsApp and we will walk you through the platform.