Document Clearance Office Software for PRO and Consultancy Services
One login for your office, with every passport and ID card tagged to the client company it came from — so company-wise lists, searches and handovers stay clear.
Client company tagging
Each document is registered under the company that supplied it, for example ABC123 — passport of XYZ Company W.L.L.
Company-wise lists
Filter the register down to one client company and see everything you currently hold for them.
Instant search
Find a document by passport number, holder name, mobile number or client company in seconds.
Quotations and receipts
Produce branded quotations and handover receipts using your own office details, with amounts in your country's currency.
Accountability by staff
Every movement records the staff member responsible, so responsibility is never in doubt.
Reports and export
Admin-only reports and export tools give you the numbers and records you need for review.
What Multi Company really means
Multi Company does not mean running several separate CRM businesses, and it does not mean several separate logins. It is one office login for one document-clearance or consultancy office that receives documents from many client companies.
Each passport or ID card is identified by the company that sent it, so you can filter into company-wise document lists, hand back a full set to one client at a time, and answer 'what do you hold for us?' immediately.
- Single company — one company tracking its own documents
- Multi company — one office login, many client companies tagged on each record
- Company-wise filtering across the register, expiry lists and reports
Designed for the volume PRO offices handle
Clearance offices move large numbers of documents between clients and government departments every week. The system keeps that traffic organised with in-office and out-of-office states, movement history, and saved client companies and contacts.
Smart auto-fill reuses details you have already captured — holder name, nationality, document type and client company — while leaving sensitive fields such as received-from and mobile blank so they are always confirmed fresh.
Security and control
Each company account is fully separated from every other account. Company admins create their own staff logins, issue one-time temporary passwords, and keep reports, history, export and trash restricted to admins.
Frequently asked questions
Do my client companies get their own logins?
No. Your office has one login. Client companies exist as tags on each document, which is what makes company-wise lists and filtering possible.
Can I see everything held for one client company?
Yes. Filter the register by client company to see every document currently in your office for that client, along with its status.
Can I print a handover record?
Yes. Handover receipts and quotations print with your own office name, address and logo, and in your country's currency.
How do I start?
Message us on WhatsApp for a 48-hour demo account. If it suits your office, we activate your account and you continue with your own data.